You should only choose to import from Word if you already have a significant number of custom AutoText entries. Some of the predefined AutoText entries in Word are very specific to Microsoft Word and may not be too useful.Note also that Word does not define language-specific AutoText entries, i.e., you should only import AutoText entries into the language in which you added most of your AutoText entries in Word, if applicable.
AutoText is comparable to the AutoText option of Microsoft Word. Its purpose is to save typing effort by expanding abbreviations into longer text (for instance, "DV" to "Déjà Vu").
To manually add new AutoText entries
- Highlight the term that you would like to add as an AutoText entrynote.
- Right-click on the selection and select Add Selection to AutoText from the context menu.
Access the menu option Insert>AutoText>Save Selection to AutoText.
- The Add AutoText entry dialog appears with your selection already displayed under Replace with.
- Enter the shortened form under Token.
- Select whether this is supposed to be valid for all projects (Global entry) or only for the current project.
- Click OK.
To expand AutoText entries
- Type the token you have defined on the AutoText tab into the target field of the appropriate language.
- Press Ctrl+Shift+F3.
- The expanded form appears.
To delete or modify AutoText entries
- Access the menu File>Options>Proofing.
- In the AutoCorrect options section click the AutoCorrect Options... button.
- The AutoCorrect Options dialog is opened.
- Select the AutoText tab.
- If you need to delete an entry, select the entry and click Delete (which will be activated once you select an entry.)
If you need to modify an AutoText entry make the necessary modifications under Replace with: and click Replace (which will appear once you modify an entry.)
- Click OK.
To import AutoText entries from Microsoft Word
To start the import process from Microsoft Word, you will have to click on Import from Word on the AutoText tabnote.